Code Libraries
Menu Location: Tools > Code Libraries
EZClaim allows the user to set up and maintain multiple code libraries. By entering the codes most often used, you can have a code reference within your program. When entering data on individual forms, if the field is marked with a *, you can press Alt-, rt. Click or F7 to bring up the correct code list. The libraries available are:
• CPT Codes
The type of data stored depends on which library you select. All libraries store the code and a description except for the procedure code library, which also stores the charge amount.
Setting Up Your Code Libraries
Menu Location: Tools > Code Libraries
1. Go to ‘Tools’ on the menu bar and select ‘Code Libraries’.
2. Using the Drop Down arrow select the code library you want to manage.
3. Enter the Code, Charge (if applicable) and Description.
4. Click on the ‘Add’ button. The Code will now be added to the list.
Editing or Deleting an Entry
Menu Location: Tools > Code Libraries
1. Go to ‘Tools’ on the menu bar and select ‘Code Libraries’.
2. Select the Library from the drop down bar you want to Edit or Delete a code from.
3. Select the entry you want to remove or edit and highlight.
4. Click on the Edit or Delete button.
5. If editing a code, click on the Add button after making changes.
Importing and Exporting Codes
Menu Location: Tools > Code Libraries
How do I Import and Export codes into the Code Library?
You can import and export your code libraries. Both import and export work only with tab delimited text files. We do not support converting codes into the correct format. The following shows the format a text file must follow to be imported into the code libraries:
Column 1 is the code, followed by a tab, followed by the description in column 2. For example:
The best way to see the format is to manually enter some codes, and then export them
Note: The CPT library uses 5 columns: Code{TAB}Charge{TAB}Allowed{TAB}Adjusted{TAB}Description
Specialized Code Libraries
If you have a need to use different charges for the same procedure codes, you need to use the specialized code library feature. This feature allows you to maintain multiple libraries, each with it’s own unique name, codes, and charges.
Adding a Specialized Code Library
1. Click the drop down arrow at the bottom of the Code Library window and select ‘New’.
2. Enter the name of the new library and click ‘OK’.
3. Enter the Code, Charge (if applicable) and Description. See Setting Up Your Code Libraries for entering codes.
Using Different Code Libraries for Different Patients
To assign the Specialized Code Library to a specific patient, follow the directions below:
1. Set up the Specialized Code Library.
2. Select the Patient from the Find Patient list to assign a specialized code library.
3. Go to Payer/Others Info screen for that patient.
4. Click on ‘Misc. Patient Data’ tab at bottom of screen.
5. Using the ‘Code Library’ drop down arrow, select the new library name.
6. To Edit the Specialized Code Library see Editing or Deleting an Entry.
Accessing the Code
Libraries